Back-office automation built specifically for can cleaners

Increase Sales. Decrease Costs. Get Your Life Back.

Built by a can cleaning owner-operator who got tired of spending every evening on admin. This system runs in a real operation with thousands of customers — and now it's available to you. If you like your software, keep it. This plugs into what you already use.

See What We Can Automate For You
40+
Automations available
10+
Hours saved per week
$0
Office staff needed
BCA Mascot

Your Week Without Us vs. With Us

Without Automation

  • 2-3 hours/day on admin and emails
  • Manually chasing expired cards
  • Texting 200 customers about holiday changes
  • Forgetting to follow up on quotes
  • No review requests going out
  • Crew calling you every 20 minutes
  • Spreadsheets at 10pm
  • Paying for 5 tools that don't connect

With Automation

  • Welcome emails send themselves
  • Expired cards flagged automatically
  • Holiday notifications — one click
  • Quotes followed up at Day 1, 3, 7
  • Google reviews requested after every clean
  • Crew has everything on their phone
  • Dashboard shows your whole operation
  • One system that connects everything
AUTOMATED EMAIL SEQUENCE
Welcome EmailSent ✓
Day-Before ReminderSent ✓
Service ConfirmationSent ✓
Review RequestSent ✓
Referral InviteScheduled

Every Customer Touchpoint, Automated

From the moment someone signs up to their 100th cleaning, they hear from you at exactly the right time — without you writing a single email.

  • Branded welcome emails within minutes of signup
  • Day-before service reminders
  • "Your bins are clean" confirmations
  • Google review requests that actually get reviews
  • Referral invites that track themselves
PAYMENT MONITOR
Johnson, M. Paid
Williams, R. Paid
Garcia, T. Card expiring
Smith, K. Failed — Email sent
Davis, L. Paid

Stop Being a Collection Agent

Expired cards and failed payments get caught before you even know about it. The system sends friendly reminders and escalates automatically. You stay the good guy.

  • Expired card detection and auto-notification
  • Failed payment follow-up sequence
  • Escalation ladder (friendly > firm > final)
  • You never make an awkward phone call again
COMMAND CENTER
847
Active Customers
3
Past Due
$34.2k
Monthly Revenue
12
New This Month

Your Entire Business on One Screen

Stop bouncing between 5 different apps to figure out what's going on. Active customers, revenue, overdue payments, new signups, crew status — all in one dashboard.

  • Real-time customer and revenue metrics
  • Overdue payment alerts at a glance
  • New customer activity feed
  • Access from any device, anywhere

If You Like Your Software, Keep Your Software

We're not a CRM. We're not trying to replace anything. Think of us as a plugin for your back office — we plug into what you already use and automate the stuff it doesn't do. Your software runs your routes. We run everything else.

iRoutes
GorillaDESK
Jobber
ServiceWorks
Housecall Pro
Square

Using software that doesn't connect to anything?

Some platforms are a closed box — no API, no Zapier, no integrations. Your data goes in and nothing comes out. No QuickBooks sync. No email marketing. No review automation. Your customer data is trapped.

We can still help.

📄
CSV Import
Export your customer list, we import it and build automations around it
Email & SMS
Welcome sequences, reminders, follow-ups — all run independently of your CRM
Review Requests
Automated Google review requests after every service — no CRM connection needed
💰
Payment Follow-up
Failed card alerts, expiration warnings, and recovery emails — works with any payment processor

We work around the limitations. You don't have to switch platforms to get automation.

What Automation Does for Your Business

10+
Hours saved per week on admin
$0
Back office employees needed
5x
More Google reviews collected
90%
Fewer missed payments
"I was spending 2-3 hours a day on admin — emails, payment follow-ups, schedule changes, crew coordination. Now the system handles it. I show up, I clean bins, I go home. The back office runs itself."
Built by someone who lives this every day
9 years cleaning bins, 4,000+ customers in the system, zero back-office employees

Up and Running in a Week

1

Tell Us What Hurts

Fill out the form. Tell us your software, customer count, and biggest headache. 2 minutes.

2

We Build It

We connect to your tools and build the automation layer. You don't change anything.

3

You Approve

Nothing goes live until you see it, test it, and say go. Your business, your rules.

4

It Runs

Emails, payments, reminders, reviews — all automatic. You get your evenings back.

Simple Pricing. Real Results.

Two packages. Pick the one that fits where you are right now.

Starter

Owner-Operator · 1-3 Trucks
$500 setup
+ $49/month
Replaces $200-500/mo in tools
📈 Marketing & Growth
  • Email campaigns & broadcasts
  • SMS campaigns ($0.03/text)
  • Google review requests (manual trigger)
  • Referral invites with unique codes
  • Signup source tracking
  • Marketing dashboard with analytics
⚡ Customer Communication
  • Welcome email (1 template)
  • Day-before service reminder
  • Service confirmations
  • 3 crew SMS templates
💰 Billing & Payments
  • Failed payment reminder (1 email)
  • Card expiration alerts
  • Square + Stripe support
🔒 Platform
  • Plugs into your CRM (or works without one)
  • Emails from YOUR domain — not ours
  • Email support · Cancel anytime
Most Popular

Pro

Scaling Operations · 5+ Trucks · $1M+
$1,000 setup
+ $99/month
The full arsenal — everything automated
Everything in Starter, upgraded to the full version:
⚡ Full Communication Suite
  • Welcome emails — 2 versions (OT + recurring)
  • 3-step reminders (7-day, day-before, day-of)
  • OT → recurring conversion drip (3 emails)
  • Holiday schedule notifications
  • Full crew SMS library (15+ templates)
  • Custom template builder
📈 Full Marketing & Reviews
  • Auto review requests after every clean
  • Referral program with auto-rewards
  • Customer segmentation
  • A/B testing on campaigns
  • Custom automation rules
💰 Full Billing & Recovery
  • 4-step payment escalation (friendly → final)
  • Auth-then-capture billing (void mistakes free)
  • Scheduled batch capture (end of day)
  • Prepaid renewal notices (auto at 5/3/1 left)
  • QuickBooks sync (coming soon)
  • Scheduled reports (auto-emailed)
💪 Retention & Growth
  • Win-back campaigns (30/60/90 day drip)
  • At-risk customer detection
  • Cancellation follow-up with survey
  • Upsell automation (1-can → 2-can)
  • Seasonal pause & resume
  • Priority support · Cancel anytime
▲ = Upgraded from Starter    ✓ = Pro-only feature
Enterprise

Custom Build

Unique workflows · Custom integrations · Multi-location
$2,500+ setup
+ custom monthly
Everything in Pro, plus fully custom engineering:
🛠 Custom Integrations
  • CRM connections we don't already support
  • Custom billing workflows
  • Third-party API connections (accounting, fleet, GPS)
  • Multi-location / franchise support
💻 Custom Engineering
  • Custom dashboards & reporting
  • Custom automation workflows
  • White-label branding options
  • Dedicated support & onboarding manager
Contact Us for a Custom Quote

That's less than one employee for one hour a week. And it works 24/7.

SMS Pricing — Simple & Transparent
$0.03/text
Pay only for what you send. No monthly minimums. No credit packs. No phone number fees.
GorillaDESK charges $0.05/text + $5/mo fee. You save 40%.

See If This Works For Your Business

No sales pitch. No obligation. Tell us about your operation and we'll tell you exactly what we can automate and what it'll cost.

We'll get back to you within 24 hours with exactly what we can do.

Before You Ask

Do I have to switch my CRM?

No. We work with whatever you're using — GorillaDESK, Jobber, iRoutes, Housecall Pro, ServiceWorks, even spreadsheets. We add automation on top. Nothing changes about your day-to-day.

I'm not tech-savvy. Is this complicated?

We handle all the technical setup. You tell us what you need automated and we build it. If you can send a text message, you can use this.

What if something breaks?

The monthly fee covers monitoring, fixes, and all the marketing automations running for you 24/7. Things rarely break — but when they do, we fix them within 48 hours. Cancel anytime.

How long does setup take?

Most businesses are live within a week. Simple automations (welcome emails, reminders) can be live in a day. Full setups take 5-7 days.

Can I cancel anytime?

Yes. Month-to-month. Cancel anytime. The automations keep running — you just won't have support if something needs adjusting.

I only have 50 customers. Is it worth it?

Especially then. Owner-operators with 50-200 customers are drowning in admin because they can't afford to hire. Automation is your hire — for a fraction of the cost.

Enterprise-Grade Security for Small Business

🔒
Encrypted Data
All customer data is encrypted in transit and at rest. Built on Cloudflare's global network.
🛡
You Own Your Data
Your customer data is yours. Export anytime. Cancel anytime. We never sell or share your data.
🔐
Separate Accounts
Each business has its own isolated database. Your data is never mixed with anyone else's.

You Started This Business for Freedom, Not Paperwork

Our goal is simple — help you increase sales, decrease costs, and give you your family life back. The system handles the back office. You handle what matters.

See What We Can Automate